Complete Guide to Visitor Badges

Do you frequently receive visitors? How do you ensure only authorised people have access? And how do you make your visitors easily recognisable?

Below you will find a few universal tips to get the most out of designing your visitors’ badges.

Badges serve as a great security measure to prevent unauthorised visitors from entering your facility. It can be valid for a specific period of time, or for a single visit. The badge usually contains the first and last name of the visitor but can contain additional information such as the company name, a photo, date of visit, QR code and additional security icons.

What are the benefits of using visitors’ badges?

Improving security access in your facility

With multiple access points in a facility, it can be quite easy for unwanted visitors to pass through reception unnoticed. However, by not wearing a badge, they can be easily spotted by security staff or other workers.

Also ensure to add a validity date to the badge as this will ensure visitors can only use the badge for the agreed time frame. For additional security, you can add a QR code which can be managed through a dashboard of a visitor management system. This code is unique and will only allow access once scanned.

Building your brand

Providing badges provides the opportunity to make a great impression on your visitors. The badge may contain various information such as your logo and useful information such as the Wi-Fi code to make the visit as smooth as possible.

Integrating badges with a visitor management system

By using a visitor’s management system with your badges, you can overcome a number of challenges faced when providing manual created badges:

Badges are printed automatically and the check in process happens much quicker

Human error is less frequent

Badges and useful information are displayed more professional

How to design custom badges for your visitors:

By designing your own custom visitors’ badges, it will definitely help to make your company stand out from the rest. The design process can be covered by your supplier. For example, MHG Supplies can complete all the design work for you.

Depending on your needs, badges can have a horizontal or vertical design. You will find with a horizontal design; it allows for more information to be displayed. Larger fonts can also be used to ensure easily identification of the visitor.

Next you want to consider what information should be displayed and where.

What information should be displayed on the badge?

  • First and last name of the visitor
  • Your company’s logo
  • Date and time of the check-in
  • Custom labelling of the visitor i.e visitor, contractor, interviewee

Additional information could include:

  • The guest Wi-Fi code
  • A QR code
  • Emergency telephone number to call in case of emergency

Summary of a great visitor badge design

  1. The colours and font used, should be consistent with your brand’s visual style and templates.
  2. Keep it simple and try not to use more than three colours.
  3. Ensure you have enough space available on the badge to display complete, essential information (your visitor’s last name should not be cut off).
  4. By keeping the background white, it helps to provide a simple, clean look that ensures easy readability.